Planning your event
10 Top Tips on Planning an Event
31 Dec, 2021
If you have ever planned your own event, then you know that it is not always sunshine and rainbows, smiles and laughs. Planning an event can be stressful, time consuming and hard work. That being said, the sense of achievement and pride you feel when an event has been successful is second to none.
So, consider us your very own event planning fairy godmothers and to ensure that ‘You shall go to the ball’ we have put together some tips that will help you with everything you need to do whenplanning an event.
There are five primary areas to consider when planning an event these are
Planning the event – From idea to action plan
Organising the event – From action plan to execution
Promoting the event – Informing people, selling tickets, or sending invites
Hosting the event – Making sure everything is smooth sailing
After the event – Sending thank you notes and follow ups
10 Top Tips on planning an event
Set a date the date is the most crucial part of planning an event, different seasons require different outlooks. Too cold then you will need a list of hotels, halls, and barns. Summertime, then how about a marque?
Research is vital - It might be that you reflect on the last event you ran, and ask yourself ‘what went well?’ ‘What needed improvement?’ and ‘what would you do differently?’ You may want to ask people for their feedback from your last event to get a non-bias opinion.
Draft your budget – Unless money is no object then a budget is important. It is easy to get carried away and adopt the ‘buy now pay later’ mentality but when push comes to shove are you able to afford it? Why not make the most of technology and download a budgeting app to keep you on track?
Delegate – Planning an event by yourself can be hard so where possible ask for help. Without help you can become overwhelmed, which can lead to unconsciously pushing aside jobs, and forgetting important tasks.
Negotiation is key – Never underestimate the power of negotiation. To get the best for your money, figure out the art of negotiation, the money you save could be used elsewhere within the planning and could contribute to that ‘wow factor.’
Sponsors – Having sponsors is not crucial but it will certainly help to boost attendees and will give you the recognition you need as an event planner
The devil is in the detail – Think about the smallest of details this way you can be assured that every area is covered, and no stone is left unturned – you want your guests to be discussing your event in the right way, try adding an element of surprise for the ultimate wow factor.
Insurance – where possible think about insurances for venues, food, and music. Accidents are unexpected and can happen at any time causing a delay or even a cancellation.
Social advantages – Don't miss an opportunity to plug the event at any chance try drumming up attention by preparing easy to read visuals such as flyers.
Thank you – Send thank you notes and cards to everyone involved in the planning and everyone who attended – you never know when you may need their support again.
Remember
Remember it is important to stay composed, to remain calm, enjoy the event and trust the process.
We would love to know how you plan your events. Do you have an event planned for anytime soon? Are you an event supplier or are just an event enthusiast? Let us know in the comments below.
UNIVERSAL TRADE CENTRE Ltd.
Company Number: 07229715
11 Ledbury Road, Peterborough, PE3 9RQ
Phone: 01733 330 580
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